The organisers of a three-county summer garden party to celebrate The Queen’s Diamond Jubilee have revealed how Buckinghamshire residents can be part of this unique event through a public ballot to be drawn next month.
Four thousand guests, will join The Queen and The Duke of Edinburgh, at the party to be held near Henley-on-Thames on the afternoon of 25 June. It is being jointly organised by the Lord-Lieutenants of Berkshire, Buckinghamshire and Oxfordshire as part of The Queen’s UK-wide Diamond Jubilee regional tour.
More than a quarter of the tickets will be available through the public ballot which will be drawn on 9 May by the Lord-Lieutenants of each of the three counties. The ballot is open to adult residents of Berkshire, Buckinghamshire and Oxfordshire.
Each successful applicant will be allocated a double ticket so they can bring a guest.
They will join guests from all walks of public life including representatives of voluntary organisations and charities, together with civic, community and business leaders.
The ballot closes on 30 April. Successful applicants will be notified by the end of May 2012.
Guests are promised a splendid afternoon to remember. A highlight is a river pageant themed around the Thames which celebrates the important role the river has played in the life of the three counties over a thousand years.
Closely associated with the event is a major Jubilee fund-raising appeal for the four Community Foundations in the three counties which exist to strengthen communities and enrich local life by inspiring and supporting philanthropy and charitable giving.
There are 600 pairs of invitations available through the Ballot.
Each successful applicant in the Ballot will be able to nominate a guest, giving a total of 1200 tickets.
Applicants must be 18 or over as of 30 April 2012 to apply for an invitation. The nominated guest must be aged 18 or over as of 30 April 2012. The Ballot is open to residents of the Counties of Berkshire, Buckinghamshire and Oxfordshire. Accompanying guests may come from outside the Counties.
Applications may only be made by post.
Only one application per person is permitted.
Duplicate entries are not permitted. Checks will be made to identify and exclude duplicate entries.
Applications must be received by post by 30 April 2012. Applications received after that date, will not be considered. You will not receive any confirmation of your application nor can we enter into correspondence.
After the closing date, the ballot will be randomly drawn by the Lord-Lieutenants of the three counties in a way that fairly reflects population spread across the three counties. The Lord-Lieutenants reserve the right to refuse any application so selected.
Invitations are not being allocated on a first-come first-served basis. There is as much chance of being selected if the application is made early in April as by the closing time on 30 April. Applications do not guarantee that you will receive an invitation through the ballot process.
Successful applicants will be notified either by e-mail or by letter by the end of May 2012.
Unsuccessful applicants will not be notified.
Successful applicants (and their guests) are responsible for their own costs including travel to and from the event, and accommodation.
Invitations are strictly non-transferable. The invitation card cannot be used by anyone other than the person whose name appears on it.
No responsibility can be accepted for late or lost applications. Proof of sending is not proof of receipt.
Invitation cards may not be sold, traded, or offered for sale; and may not be used as a prize or for any other promotional or trade purpose by any organisation.
Applicants must supply full details as required and comply with all rules and regulations to be eligible for the invitations. No responsibility is accepted for ineligible applications, or applications made fraudulently.
The personal details you provide when entering the ballot will only be used by the Lieutenancies of Berkshire, Buckinghamshire and Oxfordshire and other organisations concerned with the administration and security of the event. Information will only be held for as long as is necessary to ensure full, proper and appropriate administration of the event, following the event and be treated in accordance with the Data Protection Act 1998.
The Lieutenancies of Berkshire, Buckinghamshire and Oxfordshire reserve the right at any time to cancel or postpone the event and ticket process at any stage for any reason. Should the event be cancelled or postponed for any reason, the Lieutenancies will not be liable for any loss of money or expenses incurred including but not limited to the cost of travel to the venue and/or accommodation.
These Ballot Rules are governed by the laws ofEnglandandWales.
This event is administered by the Lieutenancies of Berkshire Buckinghamshire and Oxfordshire These Lieutenancies retain a discretionary right throughout to alter, amend or change the Ballot Rules.